cinema  full journal 
the outfit
050524.14
I'm not calling our Toronto Film Challenge team a 'team' anymore, because to constantly refer to a film crew as a 'team' is to make the same verbal turn that spun a series of amateur short film screenings into a 'gala'. A philosopher once said that if you gaze too long into the gala, the gala also gazes into you. (Or something very like it.)

So our producer and I have decided what kind of an 'outfit' we will need to pull off this one shot operation. We plan to spend the entire first 24 hours of the Challenge just improvising variations with the actors in different combinations until we come up with a story that resonates for them. To make this method work, we have reduced the off-camera crew to a bare bones life-support system for as large a troupe of improv-trained actors as possible. Any function that can be dumped to make way for an actor, has been dumped. Which is why it shouldn't reflect negatively on anyone that we couldn't fit their skills into this narrow trench. We have omitted from the outfit an awful lot of talent in music and animation (neither of which we could afford as priorities), and a lot of acting talent too (but with just a little bit less experience improvising on camera). I wish I didn't have to leave out anyone, and I really appreciate the way each of you 'future networking opportunities' volunteered a commitment without even knowing if it could be accepted.
 
Originally we were thinking of 5 actors and 5 crew members, but we have gone even more radical and used up 6 spots for actors and just 4 spots for crew. Listed alphabetically (actors then crew)...
 
robin hartsell
actor/improv advisor

 
giles hodge
actor

 
shelly millman
actor

 
brian skelhorn
actor/fight choreographer

 
wendi smallwood
actor

 
phil oh
actor/location scout

 
fraser imrie
props/locations/camera assist/grip

 
paul laroquod
director/cinematographer/camera/boom

 
erin lewis
props/locations/records/timing

 
sean lewis
producer/sound recordist/boom/camera






Ladies and gentlemen ... welcome to the outfit.

 
the meetings

In the less than three weeks before the challenge, we are planning two strategy meetings plus a dry run day. The tentative dates for these meetings, chosen fairly arbitrarily, are as follows:

DayDateStartEnd
Strategy Meeting ISundayMay 297-8PM10-11PM
Strategy Meeting IIWednesdayJune 17-8PM10-11PM
Dry Run DaySundayJune 55-6PM11-12PM

The above dates are tentative until I get confirmation from all outfit members that they're suitable. You can fill out the following forms by copying and pasting them into an email (if you don't already have them in an email). Cross out all the boxes you can't make, and rank the remaining boxes in order of convenience by writing in numbers (#1 being the most convenient). Please fill out the form even if it's just to confirm that you can make the tentative dates, and do try to provide me with alternate choices.

Alternate dates for
STRATEGY MEETING I
48-hour production schedule
location/equipment needs
improvisational strategy
RankDayDateStartEnd
[  ]ThursdayMay 26______PM______PM
[  ]FridayMay 27______PM______PM
[  ]SaturdayMay 28______PM______PM
[  ]SundayMay 29______PM______PM
[  ]MondayMay 30______PM______PM

Alternate dates for
STRATEGY MEETING II
in-depth discussion of improvised narrative structure
location/equipment availability update
RankDayDateStartEnd
[  ]MondayMay 30______PM______PM
[  ]TuesdayMay 31______PM______PM
[  ]WednesdayJune 1______PM______PM
[  ]ThursdayJune 2______PM______PM
[  ]FridayJune 3______PM______PM

Alternate dates for
DRY RUN DAY
practise improv within a narrative structure
test whatever equipment possible
RankDayDateStartEnd
[  ]SaturdayJune 4______PM______PM
[  ]SundayJune 5______PM______PM
[  ]MondayJune 6______PM______PM
[  ]TuesdayJune 7______PM______PM
[  ]WednesdayJune 8______PM______PM

Getting organised speedily is more important than having totally accurate info on everyone's schedules, so please indicate your availability as soon as possible and don't sweat it if a couple of things might change. Again, welcome all of you to the group, and I know that it's going to be a lot of fun!
 
 
paul
050524.14
A final note. As I was just about to hit 'Post Comment' on this slightly belated Big Update, I received a call from the very wise and Yoda-like Robin Hartsell (see above) whose advice I take very seriously. And that advice was that perhaps we might actually be enlisting too many actors on this project. Her point was that if we are going for emotional intensity we may be better off with just 2 or 3 main actors rather than 6. I told her that it was basically too late and that I had already informed most people verbally whether they were in or out. And besides, most of the decisions on what to leave out still have plenty of reasons behind them even if they didn't make room for more actors. And Robin said afterwards, "Matter does it not. Happens for a reason everything does. Learning experience it will be." Well, not exactly like that, but you get the gist.

Her point is well taken. My intention in recruiting so many actors was to rotate pairs or trios through the improvs so that everyone gets a chance to advance their own potential version or subbranch of the story, and since we will be shooting the entire time, I was thinking that we would end up with some different versions of the story performed by different people, one of which would be submitted to the contest. But mostly I was thinking about possibilities for enriching the process and not necessarily the inclusivity of the finished product, and Robin's call made me think that maybe this is not fair to everyone (which is not really the point she was trying to make, but it got me thinking in that direction).

I must admit that when push comes to shove and we are up against the clock and end up having to grab whatever is most developed and run with it, it is quite possible that some of the actors will have committed an entire weekend only to end up with very little time (or even no time at all) on screen in the actual competition, and end up just having been part of the process. Everyone will have plenty of tape shot of them regardless, but it is possible that you won't appear in the final take that is submitted for the screening. If it would really annoy you seriously for this to happen to you, please let me know now because I value you all as collaborators and I don't want anyone to finish out the shoot pissed at me—I would rather avoid it by working out what our expectations are going in.

Any points of view are welcome below or in email.
 
 
paul
050524.19
I've just been asked in an email if that last post is an invitation for actors to drop out. No it absolutely isn't. I really want everyone above participating, and I still have a gut feeling that having as many improvisers as possible in the mix will greatly increase the scope of what we can discover, whether it all ends up in the final take or not. And I want to follow that instinct. I just want to make sure that everyone is aware of the limited screentime and what that might mean. If it does bother you, now would be the time to express it.
 
 
  
 
 


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